Butte United Soccer Club

Board of Director and Coach Meeting Minutes

September 9, 2008

Meeting Attendees

COACHES
P	Bruce Sillars		U10B
	Pete Hall		U10B
	Matt Teague		U11B D3
P	Merced Najera		U11G
	Nathaniel Sillars		U12B
	Pam Jackson		U12G
	Kevin Mackall		U14B D3
P	Eric Snedeker		U14B
P	Michael Hernandez		U14G D3
P	BG Sick		U14 G
P	Steve Duke		U14G D3
	Tony Salindong		U15G
P	Rob Robbins		U16G
BOARD OF DIRECTORS
	Richard Billson		General Manager
	Matt Davis		Director, Boys Teams
P	Bob Gardner		Treasurer
P	Wally Leese		Director, Girls Teams
P	Beth Romig		Secretary
P	Cindy Sick		Registrar
P	Chris Sillars		President
TEAM MANAGERS/PARENT REPS
	Julie Graber	U12B Parent Rep
P	Jordan Reed	U12G Parent Rep
	Amy Ramirez	U10B Parent Rep
	Janet Souza	U11G Team Manager
P	Angela McKeown	U14G Parent Rep
P	Sonja Endemano	U14G Parent Rep (Alt)
P	Alicia Team	U14G Parent

P = Present; blank = absent

Meeting Minutes

1. Minutes from previous Board of Director and Coach Meeting were approved.

Registrar Report

1.

Treasure Report

1. Bob presented the financials through September.
2. Bob will take the check book and write all checks. Chris or Mike will sign the checks.
3. It was mentioned that 80% of the payment on the storage unit was supposed to be going toward the purchase of the storage unit. Chris said that although the Board approved this motion (in June 2005) it did not happen. ACTION: BG will look into the purchase/payment plan of a storage unit; Bob will call storage unit company
4. There was a question on what the automatic payment of $235 per month to Media All Stars is. Chris reported that this is payment to CHS for fields through the Booster Club.
5. There will be a budget committee formed with Mike, Chris, Richard, and Bob
6. We have 187 registered players this year, with 4 known scholarships. There are $4,160 unpaid registration fees, including checks returned for insufficient funds
7. The Board discussed the need to have a scholarship form and process. We agreed that there should be 1 scholarship per team and if a team doesn’t use their scholarship, it can go into a general pool for other teams to use if needed

Business

1. Looking for someone to attend the California Capital Premier League meeting. This league is for Division 1 teams and should be a commitment for several years. They meet every other month in Sacramento. Update from Bruce:

· DIII District Cup Applications are due by November 1. Give to Chris and she’ll get to Ron Wall

· There will be tournaments for U10 teams

· They are revising unrestricted tournament rules

· The start dates for 2009 tryouts were set: U10-U14 not before 2/28 and the start date for U15 plus not before 4/20.

· The requirement for DIII coaches to have a referee license will go before the Board

· CYSA AGM is March 5-8 and is combined with a USYSA Soccer Expo in San Jose. There will be clinics, workshops, equipment

· Older boys teams suffered – Boys league will start in January 2010

· Extended the season for U14 Boys and Girls that are going to the State Cup so they can stay tuned

· State Cup applications are due November 1 in the State Office. Payment will be deposited upon receipt.

2. Chris is looking for someone to attend the District VI meetings
3. Chris mentioned that there is an emergency on the horizon. We are possibly loosing the right to play on CHS fields. Already the U10 teams will not play there in 2009. We need to attend meetings of CARD, the City, CUSD, Chamber of Commerce and look for playing fields. CARD is developing 2 fields at DeGarmo for soccer. WE need to establish a political action committee to address this. It was mentioned that we should work with Chico-Cal. WE will not be able to use 20^th Street. ACTION: Angela, BG, Sonja, and Rob signed up for the PAC
4. Wildwood Clean up: we need to fill in holes. Richard and Chris are contacting the City, but nothing has come from that. We asked Chico-Cal to work together on improving Wildwood fields. Teams are asked at practice to take dirt and fill in holes. We’ll schedule a clean up day on 10/19 from 3-5 in the afternoon.
5. DIII teams have been reseeded
6. Tournament update: Girls tournament is done and had a profit of $2,479 reported; boys tournament is coming up. Kevin, Jennifer, Kelly, and Steve are running the boys tournament. We need to decide what age groups for our 2009 tournaments
7. Coach survey and evaluations are due. ACTION: Beth to send to team managers to distribute to the teams
8. Donny Ribaudo is holding a camp at Chico State in December. Chris sent an email out earlier. ACTION: Beth to distribute email to team managers/parents
9. November meeting will be coaches’ appreciation dinner. ACTION: Chris to organize and communicate details
10. Parents are encouraged to nominate Coach of the Year. ACTION: Beth to send out an email to team parents/ managers with a link to the form and put the form on our website.